Executive Assistant to Director

About the Role

• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in managing daily operations and advancing strategic objectives.
• This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates excellent communication skills, and can efficiently handle multiple priorities with discretion and professionalism.

Key Responsibilities

Strategic & Administrative Support

• Provide high-level administrative and operational support to the Director
• Assist in executing strategic initiatives and business priorities

Communication & Correspondence

• Manage professional business correspondence and communications
• Conduct internal, local, and international communication in line with company standards

Meeting & Coordination

• Organize meetings, prepare agendas, and coordinate logistics
• Ensure the Director is fully prepared with relevant materials and briefings

Document & Reporting Management

• Maintain organized records, documents, and files
• Prepare reports, presentations, and summaries as required

Calendar & Task Management

• Manage the Director’s schedule, appointments, and priorities
• Ensure efficient planning and execution of daily activities

Travel Coordination

• Arrange business travel, including tickets, accommodation, and itineraries
• Coordinate meetings and logistics related to travel plans

Operational & Administrative Tasks

• Manage emails, incoming requests, and daily workflow
• Support ad hoc projects and administrative tasks as needed

Requirements

• Minimum 1 year of experience in a similar role
• Bachelor’s degree in Business Administration or a related field
• Fluency in Azerbaijani and strong proficiency in English and Russian
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and analytical thinking
• Ability to work under pressure and meet tight deadlines
• Self-motivated, flexible, and reliable
• Proficiency in Microsoft Office applications

Application Process

• Interested candidates are invited to send their CV to the e-mail address in the Apply for job button.
• Please indicate “Executive Assistant to Director” in the subject line of your email.
• Applications without the specified subject line will not be considered.
• Only shortlisted candidates will be contacted.

Why Join MegaBiz?

• Join a dynamic and growing international company where you will gain exposure to executive-level decision-making, enhance your professional skills, and build a successful career.