Site administrator

Location: Offshore Construction Vessel

We are looking for an organized and proactive Site Administrator to join our offshore project team. This role is essential in ensuring the smooth administration of vessel personnel, crew logistics, documentation, and compliance with company procedures while supporting offshore operations.

Key Responsibilities

• Coordinate onboard personnel administration and crew changes.
• Manage crew travel, helicopter manifests, and personnel logistics.
• Maintain crew records, certifications, medical documents, and training matrices.
• Prepare timesheets, payroll documentation, and personnel reports.
• Maintain Muster Lists, Crew Lists, POB/PASO Lists, and accommodation records.
• Coordinate customs and immigration documentation.
• Support competency assurance, HSE training records, and compliance documentation.
• Liaise with vessel management, subcontractors, and external stakeholders to ensure efficient personnel coordination.

Requirements

• Higher education.
• Minimum 2–3 years of experience in offshore vessel administration.
• Strong knowledge of MS Office applications.
• Excellent organizational and administrative skills.
• Fluent in English and Azerbaijani (written and spoken).
• Experience working in an offshore Oil & Gas environment is highly preferred.