Personal assistant

Reports To: School Director

Job summary

• European Azerbaijan School is currently seeking a dedicated and highly organized individual to fill the role of Personal Assistant to the School Director. The successful candidate will be responsible for providing comprehensive administrative and organizational support to ensure the efficient operation of the school's leadership team. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Main Duties and Responsibilities

• Administrative Support: Perform various general office duties, including answering phones, taking messages, greeting visitors, typing, copying, filing, sorting, and handling mail.
• Directorial Assistance: Provide administrative support and guidance to the school Director. Manage the Director's schedule, schedule meetings, and assist in preparing documents and presentations.
• Communication Hub: Act as the primary point of contact for inquiries from staff, students, and parents. Direct inquiries appropriately and maintain effective communication channels within the school.
• Meeting Coordination: Take messages and schedule meetings for the Director, ensuring efficient time management and coordination of appointments.
• Special Projects: Assist in formatting and completing special projects assigned by the Director, contributing to the school's initiatives.
• Additional Duties: Undertake any other duties as required to support the effective operation of the school.

Qualifications

• Education and/or Experience:
• Relevant higher education qualification.
• At least one year of relevant experience in general clerical work.

Interpersonal Skills:

• Strong teamwork and conflict-resolution skills.
• Ability to maintain confidentiality and professionalism.
• Excellent time management and organizational skills.
• Friendly and personable demeanor.

Language Skills:

• Fluent in Azerbaijani and English.
• Proficiency in Russian is an advantage.

Computer Skills:

• Proficiency in using computer applications, including Google Suite and MS Office.
• General knowledge of computer usage and database software.
• Accurate and proficient typing skills.

To apply for this position, please email the following documents to the e-mail address in the Apply for job button.

• A detailed letter of intent.
• Your updated CV, highlighting relevant qualifications and experience.

Note: CVs submitted without accompanying cover letters will not be considered. Please include the position title in the subject line of your email. For inquiries, please refrain from contacting us by phone. Only shortlisted candidates will be notified for interviews.

Join our team at European Azerbaijan School and contribute to making a difference in the educational landscape!