Специалист по логистике и таможне

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset-Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialized Solutions. Always oriented towards technological innovation, the company’s purpose is “Engineering for a sustainable future”. As such, Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

How can you support us? Here are below your responsibilities:

• Arrange, monitor and update Shipping and Customs activities to ensure that all goods are delivered to the final destination in a safe and timely manner in accordance with good practice and Projects/operations/fabrication/Asset Management requirements.
• Ensure time and quality in the delivery of Goods and documents indicated in the Purchase Order and ensure the suitability of Goods, thus preventing extra costs, delays or other disruptions in the execution of projects, by promoting/suggesting any corrective actions that may be necessary during the production and/or assembly of the Goods.
• Monitor the progress of the supply's status during the entire supply execution period to achieve contractual delivery date.
• Manage requests for early delivery or postponed delivery in accordance with the project requirements.
• Contribute to preparing specific procedures for Shipping, Customs and packing of goods;
• Contribute to preparing technical enquiry package for Shipping and Customs services;
• Assist the Shipping and Customs Manager in planning the Shipping and Customs activities of both Project and Assets Material;
• Once the SF generated from either PO/DO, TR, TO is assigned, review scope and documentation, prepare the Transport Plan and define the best means of transport according to goods weights and dims, best transit route/time, required schedule and actual costs;
• Where the scope of the transport is fully covered by existing Transport Agreements and related price lists, assign the shipment to the freight forwarder who can guarantee the required services in the most efficient manner at the cheapest rate;
• Where no TA could cover the scope of the transport or in specific circumstances (i.e. oversize/overweight materials, peculiar collection/destination locations, urgency etc.), with the authorization of the Shipping & Customs Manager, prepare through the transport instruction a dedicated PR to issue dedicated transport contract;
• Prepare the documents required to the execution of the Shipping and Customs activities, and required to fulfil import, export and transit formalities in accordance with applicable Customs rules and regulations;
• Monitor the status of each shipment from goods collection up to actual completion, gather and check all shipping document duly signed and stamped to attest final receipt. Prepare the Service Entry Sheet in accordance with Transport Service Contract Documents;
• Promptly notify Company Insurance department when the value of a shipment exceeds the Corporate Insurance deductibles and when a damage occurs during transportation;
• Use SAP for the management of Shipping and Customs activities and ensure timely updating;
• Archive and maintain traceability of Shipping and Customs documents;
• Support the material purchasing department to define budgets for transports and the best contractual delivery terms;
• Provide feedback using Company available software on Owners, Freight Forwarders, Customs Agents performances;
• Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays;
• Contact the Vendor to check correct receipt and interpretation of the Purchase Order, expediting the issuance of acknowledge of the order;
• Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates;
• Facilitate the interface between Vendors and Company Functions involved in the supply chain activities;
• Provide reliable and up-to-date information on supply progress status according to the delivery criticality;
• Monitor all supply chain phases to timely identify and manage any potential cause of delay, and mitigate delays already detected;
• Ensure timely availability of suitable shipping documentation to allow the shipping and transportation of the purchased materials;
• Ensure timely identification and management of "dual use";
• Guarantee SAP exhaustive and punctual updating;
• Ensure the correct issuance of Goods Receipts and release of achieved Milestones. Ensure continuous correct forecasting of Milestones achievement as well as Goods expected delivery dates;
• Support Liquidated Damages competent function to properly evaluate the reason of delay;
• Support competent function in the definition of Vendor variation request/claims;
• Issue vendor performance feedback as per Company Vendor Management process
• Fully adhere, at all times and irrespective of the workplace, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements.
• Perform other related duties as assigned by Superior.

What are we looking for?

• Proven experience in logistics, shipping, customs, expediting, or supply chain operations, with strong knowledge of international transportation, import/export processes, and vendor coordination.
• Strong organizational and problem-solving skills, with the ability to manage multiple shipments, monitor delivery schedules, mitigate risks, and ensure timely project execution using SAP or similar ERP systems.
• Education: Higher education in relevant field
• Work Experience: min 3-5 years of experience in a similar role within Oil and Gas, Construction area
• Knowledge of Languages: English (fluent), Azerbaijani (fluent)

What can we offer you:

• Work Location: Base Office (30 km away from the city center)
• An extendable 12-month contract-based employment
• A comprehensive benefits package, including health insurance that covers the employee and their dependents.
• Our One Saipem Way soft skills model leverages on skills development, career growth, and opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.