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Join MegaBiz as an Executive Assistant to Director

A well-managed calendar. Clear communication. The right information at the right time. If you know how to keep a Director’s day running smoothly, we would like to meet you.

MegaBiz, an international petrochemical trading company, is looking for an Executive Assistant who anticipates needs, takes ownership, and keeps business priorities moving.

Your Experience. Your Languages. Your Advantage.

You have supported senior management for at least 1 year.

• You know how to coordinate meetings, manage schedules, handle correspondence, and follow up until tasks are completed.

You communicate confidently in three languages:

• Azerbaijani: fluent written and spoken communication.
• English: strong professional proficiency for business emails, calls, and meeting materials.
• Russian: strong written and spoken proficiency for business communication.

Relevant experience and language skills will be central to our selection process.

Make Every Working Day More Effective

In this role, you will:

• Keep priorities on track: manage the Director’s calendar, appointments, and action items.
• Make meetings count: prepare agendas and briefings, record decisions, and coordinate follow-up.
• Connect people: handle communication with colleagues, clients, suppliers, and international partners.
• Plan seamless business travel: organize flights, hotels, transfers, and itineraries.
• Turn information into clarity: prepare concise reports, summaries, and presentations.
• Keep documents in order: maintain accurate records and protect confidential information.
• Move projects forward: coordinate assigned activities and flag issues before they cause delays.

What You Bring

• A bachelor’s degree in Business Administration or a related field, proficiency in Outlook, Word, Excel, and PowerPoint, and the judgment to handle competing priorities.
• You are organized, attentive to detail, reliable, and comfortable taking initiative. You communicate professionally and stay focused when plans change.

Why MegaBiz?

• Work closely with the Director, engage with international partners, and contribute to the daily operations and business priorities of a growing petrochemical trading company.

Ready to Take Ownership?

Interested candidates can send their CV to the e-mail address in the Apply for job button. Email subject: Executive Assistant to Director

Make your relevant experience and Azerbaijani, English, and Russian language levels clearly visible in your CV. Language proficiency will be assessed during recruitment.

Applications without the specified subject line will not be considered. Only shortlisted candidates will be contacted.