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MegaBiz is a growing international petrochemical trading company. Our business is built on strong partnerships, agility, and the expertise of our team.

We are looking for a proactive, well-organized Executive Assistant to the Director who can manage competing priorities, coordinate daily activities, and handle sensitive information with discretion.

About the Role

• You will work closely with the Director to keep schedules, communication, and follow-up actions organized. This position requires sound judgment, attention to detail, and the ability to anticipate needs in a fast-paced international environment.

Key Responsibilities

• Provide administrative and operational support to the Director.
• Manage the Director’s calendar, appointments, and priorities.
• Organize meetings, prepare agendas and briefing materials, and track follow-up actions.
• Draft and coordinate professional correspondence in Azerbaijani, English, and Russian.
• Coordinate communication with internal teams, local partners, and international stakeholders.
• Prepare and organize reports, presentations, documents, and records.
• Arrange business travel, including transport, accommodation, and detailed itineraries.
• Monitor incoming emails, highlight urgent matters, and coordinate timely responses.
• Support strategic initiatives and assigned projects by tracking tasks and deadlines.
• Handle confidential information with professionalism and discretion.

Requirements

• At least 1 year of experience in a similar role.
• Bachelor’s degree in Business Administration or a related field.
• Fluency in Azerbaijani and a good working command of English and Russian, both written and spoken.
• Strong organizational, communication, and time-management skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Attention to detail, sound judgment, and a practical approach to problem-solving.
• A proactive, adaptable, and reliable working style.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.

Why Join MegaBiz?

• Work closely with senior leadership, gain exposure to international business operations, and develop your coordination and project support skills within a growing company.

Send your CV to the e-mail address in the Apply for job button with the subject line “Executive Assistant to Director”.