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DESCRIPTION

Provide high-quality executive and business support to the reporting executive CEO of Absheron Hotel Group (AHG), while owning the coordination and follow-through of cross-functional actions, deadlines and executive reporting. The role ensures decisions are tracked to closure, leadership meetings are prepared to a consistently high standard, and the executive’s time is managed effectively.

RESPONSIBILITIES

• Manage the executive’s calendar, meetings, travel arrangements and expense reporting;
• Handle correspondence and draft letters/e-mails on behalf of the executive;
• Organise internal and external meetings, prepare agendas and take minutes;
• Coordinate visits of guests and partners.
• Maintain a consolidated action and decision log from leadership meetings; track items to closure by owner and deadline;
• Coordinate cross-functional deliverables and deadlines;
• Prepare regular status summaries and dashboards for the executive.
• Prepare presentations, briefing packs and Executive Committee / Board materials;
• Consolidate departmental inputs into unified documents and reports;
• Ensure documents follow corporate templates and bilingual standards.
• Act as liaison between the executive and internal/external stakeholders;
• Coordinate with HQ functions and OpCos on information requests;
• Support the organisation of corporate events, workshops and town halls.
• Handle sensitive information with full confidentiality;
• Maintain a structured filing and document-management system;
• Perform other duties as assigned by the executive