Ofis administratoru

Anonim işəgötürən

Vakansiya haqqında

Location: Baku, White City

Employment Type: Full-time

About the Role

We are looking for an organized, responsible, and proactive Office Administrator to support the smooth day-to-day operations of our office in Baku.
The successful candidate will be responsible for office administration, employee support, business travel arrangements, transportation, guest coordination, documentation, and
communication with external service providers.
This role is ideal for someone who is highly organized, attentive to detail, service-oriented, and comfortable managing multiple administrative tasks independently.

Key Responsibilities

Coordinate daily office operations and ensure a comfortable and well-organized working environment.
Manage office supplies, inventory, stationery, and other administrative resources.
Prepare procurement requests and coordinate the delivery and distribution of ordered items.
Maintain records of office inventory and administrative expenses.
Coordinate with vendors, building management, cleaning, security, drivers, and other service providers.
Monitor the condition of office equipment, furniture, meeting rooms, kitchen, and common areas.
Process and submit invoices, acts, and other administrative documents to the Finance team.
Coordinate corporate transportation, vehicle requests, and routes.
Organize business trips, including flights, hotels, transfers, and other travel arrangements.
Prepare meeting rooms and provide administrative support for internal and external meetings.
Welcome and assist guests, partners, candidates, and employees visiting from other cities or countries.
Coordinate transfers, accommodation, and other logistics for guests when required.
Prepare workstations for new employees in cooperation with HR and IT.
Maintain administrative documentation, registers, courier deliveries, and records.
Coordinate the issuance and return of office keys, access cards, and passes.
Support employee relocation and accommodation arrangements when required.
Assist with finding suitable apartments and coordinating related administrative matters.
Participate in developing and improving internal office procedures.
Provide general administrative support to management and the wider team.

Requirements

Minimum 3 years of experience as an Office Administrator, Office Manager, Office Coordinator, or in a similar administrative role.
Proven experience managing daily office operations and providing administrative support.
Experience coordinating business travel, transportation, meetings, guests, and workplace arrangements.
Experience working with vendors, landlords/building management, cleaning, security, and other service providers.
Strong organizational and time-management skills.
Excellent attention to detail and a high level of responsibility.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Proactive, service-oriented approach and strong communication skills.
Fluent Azerbaijani and Russian are required.
English language skills will be considered an advantage.
Confident user of MS Office and/or Google Workspace.

What We Offer

Competitive salary.
Professional development opportunities.
Friendly and dynamic work environment.

Interested candidates can apply by filling out the form in the Apply for job button.

Location: Baku, White City

Employment Type: Full-time

About the Role

We are looking for an organized, responsible, and proactive Office Administrator to support the smooth day-to-day operations of our office in Baku.
The successful candidate will be responsible for office administration, employee support, business travel arrangements, transportation, guest coordination, documentation, and
communication with external service providers.
This role is ideal for someone who is highly organized, attentive to detail, service-oriented, and comfortable managing multiple administrative tasks independently.

Key Responsibilities

Coordinate daily office operations and ensure a comfortable and well-organized working environment.
Manage office supplies, inventory, stationery, and other administrative resources.
Prepare procurement requests and coordinate the delivery and distribution of ordered items.
Maintain records of office inventory and administrative expenses.
Coordinate with vendors, building management, cleaning, security, drivers, and other service providers.
Monitor the condition of office equipment, furniture, meeting rooms, kitchen, and common areas.
Process and submit invoices, acts, and other administrative documents to the Finance team.
Coordinate corporate transportation, vehicle requests, and routes.
Organize business trips, including flights, hotels, transfers, and other travel arrangements.
Prepare meeting rooms and provide administrative support for internal and external meetings.
Welcome and assist guests, partners, candidates, and employees visiting from other cities or countries.
Coordinate transfers, accommodation, and other logistics for guests when required.
Prepare workstations for new employees in cooperation with HR and IT.
Maintain administrative documentation, registers, courier deliveries, and records.
Coordinate the issuance and return of office keys, access cards, and passes.
Support employee relocation and accommodation arrangements when required.
Assist with finding suitable apartments and coordinating related administrative matters.
Participate in developing and improving internal office procedures.
Provide general administrative support to management and the wider team.

Requirements

Minimum 3 years of experience as an Office Administrator, Office Manager, Office Coordinator, or in a similar administrative role.
Proven experience managing daily office operations and providing administrative support.
Experience coordinating business travel, transportation, meetings, guests, and workplace arrangements.
Experience working with vendors, landlords/building management, cleaning, security, and other service providers.
Strong organizational and time-management skills.
Excellent attention to detail and a high level of responsibility.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Proactive, service-oriented approach and strong communication skills.
Fluent Azerbaijani and Russian are required.
English language skills will be considered an advantage.
Confident user of MS Office and/or Google Workspace.