ERP layihə koordinatoru

Job description:

The position requires providing operational, administrative, and analytical support across ERP projects and programs, including governance administration, vendor coordination, and portfolio reporting. The role ensures reliable project tracking, accurate documentation, timely follow-up, and consistent management information.

Your key responsibilities:

Project & Program Coordination:

• Coordinate meetings, workshops, milestones, and activities across multiple ERP initiatives.
• Maintain integrated activity trackers, project schedules, milestone logs, and action registers.
• Follow up with responsible owners on tasks, dependencies, decisions, and deadlines.
• Support project initiation, execution, deployment, and closure coordination.
• Collect updates and prepare draft program and project status reports.

Governance & Documentation:

• Maintain structured project and program document repositories, naming conventions, and version control.
• Administer governance templates, checklists, registers, approval workflows, and sign-off tracking.
• Maintain governance calendars, meeting minutes, decisions, and action logs.
• Track required project deliverables and evidence for reviews, stage gates, and audits.
• Identify missing or overdue documentation and escalate it to relevant owners.

Vendor Coordination & Tracking:

• Maintain vendor contact information, deliverable registers, and contractual milestone trackers.
• Schedule vendor reviews, record actions, and follow up on commitments.
• Track vendor deliverable submissions, reviews, approvals, and outstanding obligations.
• Collect inputs for vendor performance dashboards and status reports.
• Organize statements of work, correspondence, and other project-related vendor records.

Portfolio Reporting & Management Support:

• Collect and consolidate project data for portfolio dashboards and executive reporting.
• Support resource and capacity tracking, reporting calendars, and management presentations.
• Validate completeness and consistency of project status inputs before consolidation.
• Support the Section Manager with governance meeting preparation and follow-up.
• Maintain timely and accurate operational records across the ERP portfolio.

What we look for:

• Bachelor’s degree in IT, Business Administration, Management, or a related field.

• 1–3 years of experience in project coordination, PMO support, IT administration, or similar roles.

• Basic understanding of ERP systems; SAP experience is an advantage.

• Familiarity with project tracking, cross-project coordination, and consolidated reporting.

• Basic understanding of approval workflows, documentation standards, and project controls.

• Exposure to vendor coordination, deliverable tracking, or contract administration is an advantage.

• Proficiency in MS Excel, PowerPoint, Word, Teams, and SharePoint; familiarity with Jira or MS Project is an advantage.

• Knowledge of AI-powered productivity tools (e.g., Microsoft Copilot, ChatGPT, and AI-assisted documentation, meeting management, and reporting solutions).

• CAPM, PMP, PMI-PBA, or PRINCE2 Foundation certification is an advantage.

• Professional proficiency in Azerbaijani and English; Russian is an advantage.

• Excellent organization, follow-up, and time management.
• Attention to detail and accurate documentation.
• Strong written and verbal communication.
• Ability to coordinate multiple tasks and stakeholders.
• Analytical reporting skills, initiative, and adaptability.
• Ability to use AI responsibly for meeting summaries, documentation, action tracking, reporting, and administrative automation, in accordance with company information-security and confidentiality policies.