Личный помощник генерального директора

в VLand Systems MMC

О роли

“VLand Systems” LLC (former “STP Metal Structures” LLC)

Job Responsibilities:

Board of Directors Liaison & MoM Preparation

Meeting Coordination: Organize, schedule, and distribute agendas for all Board and Committee meetings.
Minutes of Meetings (MoM): Attend high-level Board meetings to take precise, concise, and objective minutes.
Action Item Tracking: Clear transcribe decisions made, assign action items to respective owners, and track progress on behalf of the CEO.
Governance Support: Ensure board materials and resolutions are securely archived and compliant with corporate governance standards.

Direct Support to the CEO

Calendar Management: Proactively manage a complex, fast-changing calendar, ensuring the CEO’s day is optimized and prioritized effectively.
Inbox & Communication Triaging: Manage the CEO's email inbox, draft correspondence, and flag urgent matters that require immediate attention.
Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
Gatekeeping: Screen incoming calls, visitors, and meeting requests, deciding what requires the CEO's attention.

Project Support & Document Preparation

Presentations & Reports: Draft high-quality PowerPoint presentations, briefing papers, and financial summaries for executive meetings.
Expense Management: Reconcile corporate credit cards and manage the CEO’s business expenses accurately.
Research: Conduct background research on clients, partners, or industry trends ahead of major meetings.

Candidate Requirements:

Experience & Education

Proven Track Record: 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-Suite executives or Board Members in a corporate environment.
Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Core Technical Skills

Advanced MoM & Shorthand: Exceptional ability to synthesize complex debates into clear, actionable meeting minutes.
Tech Savviness: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and board portal software or project management tools (e.g., Asana, Monday.com).

Soft Skills & Competencies

Ironclad Discretion: Absolute confidentiality regarding sensitive corporate, financial, and personnel information.
High Emotional Intelligence (EQ): Ability to interface smoothly with Board Members, high-net-worth individuals, and internal team members with diplomacy and poise.
Proactivity: The ability to anticipate needs before they arise (e.g., preparing a briefing folder before the CEO asks for it).
Stress Tolerance: Calm under pressure, with the agility to pivot when schedules change at a moment's notice

Working Conditions:

5-day work schedule;
Location: Sumqayit city (Lunch and transportation are provided by the company;);
Voluntary medical insurance coverage.

Candidates who meet the requirements are invited to send their CVs to the e-mail address in the Apply for job button, indicating “Personal Assistant to CEO” in the subject line. Only shortlisted candidates will be invited for an interview.