HRCL Coordinator

EngagementFocal point for HRCL queries for all PD&MS Group companiesSystem Administrator for HR Operating SystemAdvise Senior Coordinator(s) on a variety of general HR matters, including status updates on workload, outstanding service agreements etc.Undertake and participate in HRCL projects as discussed and agreed with Senior Coordinator(s)Manage staff relationships, promptly responding to queries and manage expectationsContribute to creating a positive employee relations climateCompensation and BenefitsLiaise with health providers to arrange medicals, random drug screening and staff health surveillance and ensure all paperwork is returned timeouslyUndertake benefit administration, where required, ensuring cover is in place for employees and notification of available benefits to employees when appropriateTraining, Development and ReviewsSupport with annual reviews, 12 week reviews and Contracting Company Performance AssessmentsAdminister training requests ensuring management approval is in place, booking of training and logistics where required.Ensure full flow process is followed and relevant records and trackers are appropriately updated.Undertake ECITB grant commitments and claimsEngage with suppliers ensuring terms and conditions are agreed and in placeResolution of any issues or problems arising from booked training AdministrationEnsure GDPR is managed correctly and maintainedOversee and undertake the requirements for preparation of contracts of employment, service agreements, amendments, renewals and other contractual paperwork Oversee and support new employees and Contracting Companies with all areas of onboardingResponsible for ensuring renewal of Service Agreements and ensuring contractor company details and insurance certificates remain up to date and are recorded on HR Operating SystemResponsible for ensuring New Start, Changes and Leaver requirements are closed out Process the necessary administrative tasks associated with day to day HRCL queries and issuesProvision of reports as requiredOversee recording of absence management is conducted as per company requirementsEnsure HRCL records, files and systems are maintained in accordance with legal requirements and company policies and proceduresAssist with input to developing and improving policies and procedures as requiredUndertake, where required, with the creation of PD&MS Company CVs Undertake obtaining e-visas, business visitor orders and upkeep of days in country register Monitor, maintain and distribute queries received to the HR, Contractor Liaison and Training inboxesSupport Baku Region with assisting with PAAF documentation when requiredPreparation and issue of Job specifications and Service specifications Assisting with personnel annual updatesParent company updates as requiredGeneralResponsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely mannerAdherence to the company integrated management systemCompliance with quality assurance, health and safety and environmental policiesDemonstrate and promote PD&MS QHSE principles and lead by exampleEnsure unsafe activities are challengedAdherence to the requirements of the best practice standards recommendations and processes in the undertaking of dutiesDemonstrate and promote PD&MS values and lead by example Xüsusi tələblər Either: Pass grades at higher level or equivalent in suitable subjects, or pass grades at standard level or equivalent supported by an Administration qualificationDemonstrable experience in a similar roleDemonstrable administration experienceCompetent in the use of MS Office applications, in particular excellent use of Excel and WordExcellent written and spoken English